How to Configure and Manage AutoArchive in Microsoft Outlook


For a quick and easy method to maintain your inbox and directories tidy, you may immediately clear away more mature things utilizing AutoArchive in Outlook

If you yearn for to tidy up your directories and inbox yet do not yearn for to invest the moment to by hand perform this, think about utilizing the AutoArchive functionin Microsoft Outlook Using AutoArchive, you may stash more mature e-mails and things you no more necessity yet do not essentially yearn for to erase.

You may make a decision when to older post your things, which ones to older post, and where they must be actually sent out. With the overarching AutoArchive setup for Outlook, you may establish AutoArchive for certain directories or even totally clear away directories coming from the older post procedure.

Let’s go through your possibilities to configure and manage AutoArchive in Outlook

Set Up AutoArchive in Outlook

To established a routine and choose the things and place for AutoArchive in Outlook, comply with these actions.

  1. Open Outlook on Windows and click on File > > Options.
  2. Select Advanced left wing.
  3. Click the AutoArchive Settings switch on the right.

Advanced, AutoArchive Settings in Outlook

When the AutoArchive home window opens up, inspect package on top to Run AutoArchive every X times and select the lot of times. Optionally, you may inspect the following container to be actually alerted just before the AutoArchive works.

Enable AutoArchive

Next, make a decision how to manage things in the course of AutoArchive You may erase ended things in e-mail directories, older post or even erase aged things, and reveal the older post directory in your directory checklist. If you make a decision to reveal that directory, you’ll be actually capable to gain access to an archived thing if needed to have swiftly.

Items to manage during AutoArchive

Now you’ll opt for the grow older of the things you yearn for to consist of. Enter an amount and at that point select Months, Weeks, or even Days.

Age of the items to archive

Finally, choice where to deliver the archived things. You may scan for a directory or even entirely erase all of them if you choose.

Archive location in Outlook

If you yearn for to use these AutoArchive setups to each one of your Outlook directories, click on the switch to do this. And if you’re ended up, click on OKAY to use the setups.

Note: When you possess much more than one e-mail profile established in Outlook, the above setups use to all profiles. If this is actually a worry, you may configure AutoArchive setups for certain directories, which our team’ll discuss following.

Configure AutoArchive for a Folder

You may utilize various grow older and place setups for certain directories or even omit particular directories coming from the AutoArchive procedure completely.

  1. Select a directory that you yearn for to readjust the setups for, right-click, and choice Properties.
  2. Open the AutoArchive button.
  3. Choose certainly not to older post things in the directory, utilize the nonpayment older post setups, or even older post the directory things along with substitute setups you may configure.
    • If you select the final possibility, choose the grow older of the things. Then opt for the place for the archived things or even if you choose to erase all of them entirely.
  4. Click Apply and at that point OKAY

AutoArchive settings for a folder

Run an AutoArchive Outside of a Schedule

If there arrives an opportunity when you would certainly just like to manage the AutoArchive procedure away from the duration you’ve established, you may do this at the same time.

Click File and pick Tools > > Mailbox Cleanup.

File, Tools, Mailbox Cleanup

Hit the switch for AutoArchive

Cleanup, AutoArchive

AutoArchive for a Cleaner Outlook

AutoArchive is actually an useful and valuable function to benefit fromin Outlook You may maintain your inbox and your directories cleaner through clearing away aged things. If you’re utilizing a more mature model like Outlook 2010 or even Outlook 2013, look at our how-to for utilizing AutoArchive in those variations.

And to deal with your mail box storage space, look at how to manage your Outlook mail box measurements.